Field

Description

Original Cost

The original purchase or construction cost of an Asset. The amount can be entered manually or will be taken from the cost specified on the “Purchase” or “New Works” Action processed against on a Proposed Asset to bring it onto the books

Last Valuation

This is the value of the Asset as calculated during a Revaluation process or as specified on a Journal transaction. The Revaluation process uses the Replacement Cost Rate specified on the Asset Type times the Measurement of this asset. Note that the Replacement Cost amount and the last Valuation amount of an Asset can differ.

Accumulated Capital Works

This is the total capital work expenditure recorded against an Asset since the last valuation. The amount is the sum of all the costs as specified on New Works Actions processed against the Asset or as specified on a Journal transaction. When using a Journal to amend this value, please provide the total Accumulated Capital Works amount.

Depreciable Amount

Calculated by adding the Last valuation and the Accumulated Capital Works amounts and then subtracting the Assessed Residual Value.  The result is the full amount by which the Asset can be depreciated.

Accumulated Depreciation

This calculated field is the amount that the Asset has depreciated up to the Last Transaction Date. See This Formula for how it is calculated.

Remaining Depreciable Amount

This is the Amount remaining, yet to be depreciated as at the Last Transaction Date.

Last Transaction Date

The date of last recorded transaction process:

Valuation, Depreciation, Purchase, New Works, Disposal, Journal Adjustment

This date is displayed as the closing period in the list of transactions. Further financial transactions cannot be processed on this Asset prior to this date, unless the relevant transactions are rolled back.

Expiry Date

This field displays the expiry date as calculated and can be manually changed here. The expiry date is a mandatory field on a depreciable Asset.

Valuation Asset

This check box will determine whether this Asset will be valued. This is set from the Asset Type but can be unchecked here if this Asset is not to be valued. Once an asset has been valued, un-checking this check box with cause the value to be written back and will be recorded as a write back transaction.

Value by Children

Selecting this in conjunction with the Valuation Asset checkbox will cause the Asset to be valued by the standard rates of its children rather than its own.

Valuation Child

Selecting this checkbox ensures that a higher-level Asset will use this Assets rate to determine value rather than its own. To be selected there must be an Asset higher in the hierarchy that is defined as a valuation Asset and is valued by children.

Depreciate Asset

Checked indicates that this Asset will be depreciated; the default is set from the Asset Type. If this asset is not to be depreciated for whatever reason then un-check this box.

Preferred Method

This field displays the preferred method for valuing this asset as specified on the Asset Type. Methods are: Current Replacement Cost, Deprival Method, Current Market Price, Disposal Value.

Valuation Method

The Method of valuation for this specific Asset.

Valuer

The Conquest user who performed the last valuation.

Valuation Date

Displays the date of the last valuation or completion date of the last New Works Action processed against this asset.

Valuation Cycle (Years)

Displays the standard number of years between valuations as specified on the Asset Type.

Modify Value Cycle By (Years)

The user can specify a number of years to reduce or increase the Valuation Cycle by (use a negative number to reduce).

Next Valuation

Scheduled Date for next Valuation.

Replacement Rate

This field displays the standard replacement rate for this Asset, taken from the Asset Type in the Knowledge Base.

Modify Rate by

The user can enter an amount to reduce or Increase the standard replacement rate by.

Measurement

This value is derived from the Dimension field specified on the Asset Type, “Dimension to Value By”. If this is not set in the Asset Type then the Measurement can be entered manually on the Asset.

Replacement Cost

This amount is calculated by adding the replacement rate and the modify rate by figures and then multiplying the sum by the measurement. This value is an indication of the cost to replace this Asset and not necessarily equal to the current value of the Asset.

Standard Residual

Displays the percentage of value left in an Asset when the Asset ends its life. This is specified in the Asset Type.

Modify Residual By

The user can reduce or Increase the percentage of Residual Life for this particular Asset.

Manually Set Checkbox

This check field determines whether the Assessed Residual Value field will be calculated or entered manually.

Assessed Residual Value

The value displayed here can be:

•    Entered manually to a value determined outside of Conquest II - the “Manually Set” check box should be set to true

•    Calculated using information specified in Conquest II. The calculation is done when an Asset is revalued or purchased or the “Manually Set” checkbox is toggled – Ticked to Unticked. The formula is:

o  Revaluation: (Replacement Cost Rate * measurement) * (Standard Residual percentage plus or minus Modify Residual by percentage)

o  Purchased: Cost of purchase * (Standard Residual percentage plus or minus Modify Residual by percentage where the Standard Residual percentage is specified on the Asset Type and the Modify Residual on the Asset.

Note that once the residual value is calculated for an Asset, it changes only upon a further revaluation or when manually set.

Insured Value

This field is for the recording of the insured value of this Asset.

Account Number

The financial Account number can be recorded here.