Use the Post Transactions function for a fail-safe method of creating and posting journal files of transactions to a Financial system, external to Conquest, as follows:
•Open the Post Transactions Form and enter a suitable description for the financial data to be Posted
•Change the Date (run date), only if there is a need to do so
•Use the Opening and Closing Transaction Date fields to define a range of days, from which the transactions will be extracted
•Select an Existing Filter or create a new one, to define the asset criteria by which un-posted transactions will be identified and retrieved. See How To Use The Filter Builder for details
•Select up to 4 database columns to summarise the transactions by, to suit the Financial system
•Select the transaction types required by the Financial System
•Click the Preview Task the check the resulting transactions summary
•Click the Post Task then close the Form and transfer the CSV file to the Finance Department
•On confirmation from the Finance Department, open the Post Transactions Form then click the Postings Task
•Select the appropriate Posting from the list
•If the Finance Department has approved the Posting, click the Accept Task
•If the Finance Department has rejected the Posting, click the Clear Task
•Close the Posting Forms
Things to be aware of:
When a transaction is first entered into Conquest it is considered to have not been Posted, i.e. an entry for the transaction doesn’t exist in the financial system.
Posting allows all transactions that haven’t been Posted to be summarized, based on a user defined aggregation, then output to a CSV file.
Once a transaction Posting file has been created, the source Asset transactions are put into an interim, Posted state, and cannot be Rolled Back or Reversed unless the Posting is Cleared.