Transaction posting is a feature that enables the user to output all desired financial transaction records, in order to be imported on a financial system. Once the Valuation or Depreciation Transactions have been reviewed and are acceptable, the Post Transactions function will output a CSV file, load into the Financial System. See how to post transactions for further details.
|
Field |
Purpose |
|
Description |
Description of this current posting file. |
|
Date |
The date that this file is made. |
|
Post Type |
Choose from Valuation, Depreciation, Purchase, New Works or Disposal. The created CSV file is a sum of the selected transactions per summarization field, between the selected dates and for the filtered Assets. |
|
Transaction Dates |
The dates between which this function will sum the transactions. |
|
Summarize by Field |
Choose the field that you wish to group the sum of the transactions by. The selected field in the ‘summarise by’ field should be the one used to record the account or function number |
|
Level |
If the summarize field is a hierarchy then select a level of the hierarchy to group at. |
|
Posting Filter |
The filter of Assets that you are using for this posting. |
The object of the Post Transactions Form is to aggregate the values of transactions on selected Assets into records based on the Summarize by Field and output them to a CSV file, which, once accepted, can be imported into a financial system to record the summarized Assets as lines in the General Ledger.
The financial staff should review the resulting CSV file and Conquest Data before importing the CSV file into the financial system. When all is well and the file has been processed into the financial software, the Batch can be Accepted in Conquest so that it cannot be rolled back. Up to this point the transactions generated in the Valuation or Depreciation Batch could be rolled back to their previous state, if necessary. To Accept the batch select the Postings Task, which opens the Postings form.
Select an approved Posting and click the Accept Button, which will mark the related Asset Transactions as unavailable for Rollback, and clear the Posting Batch.