How To Forecast Costs Using Actions

Firstly, it is essential to set up all Actions, Cyclic Actions and Repeatable Actions with accurate Start Dates and assigned to Business Units. Having these conditions met, Conquest can forecast costs based on the Actions data.

Refreshing Forecast Data

Step 1.   As an Administrator, Click on the Configuration bar in the Navigation Window.

Step 2.   Click on Options

Step 3.   In the Options Form Click the ‘Actions and Requests’ expander bar:

Step 4.   For the ‘Forward Planning Date’ Option, Click the Calendar button and select a date to generate Forecast data up to

Step 5.   Click the Save Task

Step 6.   Observe the progress bar, which has to reach its end before the Forecast data is complete:

Step 7.   You now have a repository of Forecast data comprised of:

•      Non-Cyclic, non-Repeatable Actions that have Start Dates in the forecast period and are not Completed

•      Cyclic Actions extrapolated out for the cycles that will take place over the forecast period

•      Repeatable Actions extrapolated out for the repetitions over the forecast period

Reporting Forecast Costs

Step 1.   Click on the Reports bar in the Navigation Window

Step 2.   The Conquest Administrator will have put the ‘Action Forecast’ report into a Category like ‘Works Management’, so expand that and Click ‘Action Forecast’

Step 3.   The Report Form opens with the ‘Parameters Prefill’ section

Step 4.   Tick the Pre-fill checkbox then enter the range of dates for the Report to run

Step 5.   If there are no Filters available then use the ‘New > Report Filter’ Task to create one. See Filtering for more details

Step 6.   Select a Filter

Step 7.   Preview the Report

Important Considerations:

•      The Action Forecasting Data is automatically updated, when new Actions are created and, whenever an Action, Cyclic Action or Repeatable Action is edited in a way that changes the Action Start Date.

•      Any reporting based on the Action Forecasting Table that depends on a date after the Forward Planning Date will not include Actions with a Start Date greater than the Forward Planning Date, so to avoid possible misleading information in such reporting, including Cubes, ensure that the reported date range does not go beyond the Action Forecast Date