Set up your “organisation specific Asset data” as follows:
•Click the Knowledge Base bar in the Navigation Window
•Expand the Editors section
•Click Attribute Sets. See Attribute Sets for details
•In the list of Attribute Set types, expand the Assets group, to see the existing sets
•To edit one, click on it then click the Edit Task
•To create a new one:
•Right-click the Assets group then click New Attribute Set, or…
•From an Attribute Set already open, click the New > Attribute Set Task
You have four groups of data, within which you can create labels and select values.